Council Orientation Meeting



Date: Wednesday, January 8, 2020
Time: 5:30-9:00 PM
Location: ALT Hotel – Cyan Room

Attendees: Drs. Graham, Humber, Zimmer, Gillespie, White, Orb, Taillon, Stevens



AGENDA ITEMS


  1. Consent items
  1. Approval of minutes from previous meeting
  2. Approval of Agenda

  1. Action item review

  2. Decision items

  3. Discussion items
  1. Review Cayton Report Summary)                                                                                                        Todd, Jerod/Mitch
        - Cayton Report Resource

                 - Jerod Summary Resource
                                    - Executive Director Report
                                         - Operational Financials 2017-2020 (Jan 7, 2020)
                                         - Full list of all 2019 Financials (Operational, Conference, Access to Care, and CE)
                                        - Account Balances (January 8, 2020)
                                                     Operations $1,670,864
                                                                  This account is used for day to day deposits and debits
                                                     Access to Care $175,999
                                                                       This account is used for Access to Care projects/donations via flow through agreement Saskatchewan Dental Fund
                                                       Continuing Education $89,079
                                                                       This account was previously used for CE deposits and debits, the conference account is now account utilized
                                                       Sask Dental Conference $150,331
                                                                       This account is used for deposits and debits for the annual conference and CE courses.
                                                       Sask Dental Fund Endowment (Saskatoon Community Foundation) $97,403
                                                                       This is the endowment housed and managed at the SCF. Donations with no flow though purpose
                                                      GIC $63,918
                                                                        Accumulating interest at 0.5% (1 Year Cashable)
                                                      General Savings Account $1,065,726
                                                                       This is where our various contingency funds are located, accumulating a higher than prime interest rate.
                                                 
  1. CDSS Governance Structure                                                                                                                   Todd/Gord
    1. Board expectations: discussion about greater division of statutory and
      support committee chairs
    2. Executive Proposed operational framework
    3. Administration comments regarding relationship with Board

  2. Proactive Risk Management                                                                                                                 Mitch/Todd/Gord
    1. identify and mitigate in all areas of CDSS risk
                             ii.  identify and mitigate in all areas of CDSS Member risks
 
             d. Government Relations/Dossier/Hygiene Scope of Practice, COD & Sask Poly, CE, etc     Jerod/Bernie
                            - First Draft Dossier Resource
  1. Operational items
         i. Review inter office & intra councilor correspondence communication process              Jerod/Todd
         ii. Review Board calendar task list Add regular review of both web sites                               Gord
        iii. 2020 CDSS meeting schedule:                                                                                                              Jerod/Mitch
        iv. Brief overview of Strategic Plan - part of board calendar action list                                      Gord       
        v. Develop a master list of all meeting for all CDSS associated events                                      Jerod/Bernie/Mitch
                 -  Senate,  Sask Poly Tech, COD all of meetings, national and provincial
                  - a master list that is part of our strategic plan
         vi. Develop templates, specific media responses:  MOD, Emergency, etc. Public protection lens
             f. Peer Assessment / self-evaluation / chair evaluation process on Thursday                       Todd
    
     2. Academic license MOU                                                                                                                                  Bernie
          Academic license example
          2013 Academic License example
          
  1. CDRAF – NDSE update, MDA letter, CDAC                                                                                             Bernie
             -- communication with the CDSS                                                                                                            Todd
                    - specific council member that receives all the emails and correspondence that the
                       Registrar receives?                            


  1. RUH/COD/GPR/PDD                                                                                                                                       Craig
    i. $150,000 fund allocation and its use
   ii. Current status
   iii. Future state
   iv. CDSS participation- past, present, future
                    - member letter20191220 Resource BEW
                    - Draft CDSS/SHA letter      Resource BEW                                                     
 

  1. New action items
  2. NDA
  3. Conflict of Interest Declaration
  4. Conflict of Interest Policy
  5. Consent to Act as a Director

  6. In Camera
  1. Employment contracts

  2. Position descriptions

  3. Remuneration schedules