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CDSS Spring Council

April 7, 2022

​​Action Items -- January 2022
​

April 7, 2022 – 8:30 AM
Spring Council
Virtual via Teams


Vision:
Enabling a Healthy Public by Regulating Healthy Members.

Mission:
The CDSS regulates and assists members through registration, licensing, and communicating professional standards to enable the provision of safe, excellent, comprehensive patient centered oral-facial care within a well performing oral-facial and general healthcare system.

 
Guest Presentations
  1. CDA –  Dr. Brian Baker  (Oral Report)
  2. COD – Dr. Doug Brothwell  (Oral Report) 
  3. NDEB – Dr. Dennis Fuchs  (Report Link)
  4. CDSPI – Ed Dermit, President & CEO  (Report Link) 

Opening remarks                                                                                     President
 
Procedural                                                                                                   Chair 
  1. Quorum confirmation
 
      2.   Member self-declaration of conflict of interest
                                      
      3.   Consent items   
                                                                
          a. Minutes of (Jan 6, Feb 2, Mar 23)
          b. Committee reports/minutes
                     i. Executive
                         a) Governance (Report)
                         b) Audit/finance (Report) 
                         c) HR/Compensation (Report) 
                         d) Sask Dental Fund
                    ii. Statutory
                         a) Discipline (NTR)
                         b) Professional Conduct (Report) 
                         c) Professional Practice Standards (Report) 
                  iii. Standing
                        a) Public Engagement
                        b) Quality Assurance
                              1) Advertising Review (Report) 
                              2) Practice Enhancement Review (NTR)
                              3) Continuing Education & Learning (NTR)
                        c) Awards
                        d) Economics (Report)
                        e) SHR--OHSC
​                             - Bylaws and Rules Review Committee (BRRC)
                             - Provincial Practitioner Advisory Council (PPAC)
                             - Area Practitioner Advisory Council (APAC)
                             - Application Advisory Review Committee (AARC)
                             - Practitioners Liaison Committee (PLC)
                             - Practitioners Staff Appeals Panel (PSAP)
         c. Statutory deductions and taxation declaration (Jerod) (Report)
         d. Presidents Report (Dr. Zimmer) (Report) 
         e. Registrars Report (Dr. Uswak) (Report)
         f.  CEO Report (Jerod) (Report)
         g. Agenda Approval (Gord)

**Outstanding Self-Declarations**
​
Previous Action Items (ai)    (Gord)  Action Items -- January 2022

Decision/Motion Items

1. Council Elections (Gord)  
     a.  Vice President (VP Election Policy)
           - Governance Committee has requested applications from those eligible
     b. Council (Council Election Policy)
          -  Is there need to replace the retiring members?
          -  Select date for election

2.  Honorarium and per diem amendment (Dr. Zimmer) 
     a. Council
     b. PCC

3.  Standards (Dr. Zimmer/Dr. Kudryk)
     a.  Good character (link)
     b.  Social media guideline separation and re-approval (link)
     c.  Referrals & Responsible Dentist (link)
     d.  Snoring & Sleep Apnea Guidelines 2022 Draft (link)

4.  Council / Governance Manual  (Dr. Zimmer)

5.  Code of Ethics for Members (Dr. Kudryk)  (link)

6.  Vision:  “Enabling a Healthy Public by Regulating Health Members” to
                      “Enabling a Healthy Public by Regulating Healthy Dentists”.    (Dr. Zimmer)

7. Policy Template (Dr. Zimmer) (link)

8.  In Camera Agenda Policy (Dr. Zimmer) (link)

9.  CDA Board Member position nominee policy--Nomination Committee (Dr. Zimmer)

10.  Council Work Plan - Task Calendar
         a.  Council Self-Evaluation - May (Jaime)
         b.  Management Mandate Letter - September or October (Dr. Zimmer)
         c.  Committee Chair Mandate Letter - September or October (Dr. Zimmer)
         d.  Member Survey - November (Dr. Zimmer)

11.  HR Committee Terms of Reference - add Past President as a Committee Member - (Current TOR) (Dr. Zimmer)

12.  CDSS Administrative Conflict of Interest (Draft from legal) (Dr. Zimmer)


Governance Items (Task Calendar)                                          President Zimmer/Gord
 
Governance: Dr. Bazylak
  • Admin and Regulatory Bylaw Review
  • Risk Assessment and Mitigations Review
  • CDA Environmental Scan Review
    Reminder – non regulatory item that has been removed from task Calendar, however CDA is one of the invited guests that will precede future Council minutes so we may stay abreast of national issues impacting our profession   
  • Contract renewal status: CEO, Registrar, Chair – Defer to In Camera
  • Committee TOR’s
  • Elections
  • Strategic plan (Link)
 
Finance: Dr. Thiessen
  • Newsletter – Is hard copy required?
  • CDA member rebate background and discussion
    1. Fall Council action item introduced $80 membership rebate from CDA, a suggested decrease to then next years fees. This was deferred to January Council meeting.
    2. January Council action item indicated $80-$100 per member and should be used for Member services related aspects and not regulatory aspect
    3. January Council action item indicated Management was to send a rebate cheque, less admin costs, to registrants along with a general update and a thank you
  • Auditor selection process 3 – 5 year cycle?
  • Corporate sponsorship policy development
  • Financial Results Review
 
HRCC: Dr. Zimmer
  • CEO, Registrar, Chair contract renewals – defer to In Camera
  • ED/Registrar Goals & Targets - In Camera
  • ED/Registrar Performance - In Camera
  • ED/Registrar/Chair Compensation - In Camera

CEO and Registrar
Key role succession plan for their respective report directs

Discussion items
           
  • President key issues    Dr. Zimmer
    1. Dental Regulatory board of Nova Scotia
    2. CDA Governance Review
      1. Chair President separation
      2. Executive committee to set agenda
      3. Decision making - consensus to majority
      4. Evaluation
      5. Self-reflection
    3. PEP Development
    4. Cayton Review Discussion (Dr. Zimmer Report)
    5. Standards
      1. Consultation and referral
      2. Record keeping
      3. Prescribing and dispensing  
    6. Council Manual​
 
  • Registrar key issues – Dr. Uswak
    1. Dentalcare
    2. HIPPA
    3. Summary of PCC Cases (see Registrar report)
    4. GPR Program

  • CEO key issues - Jerod
    1. Council meetings - private or open to members / public
    2. Council minutes – private or posted to the public website
    3. Sensitivity Training
    4. Chief Bobby Cameron - FSIN

  • Facial Botox/Neuromodulator Therapy Update
    • GP scope of practice re facial Botox treatments. (Dr. Kudryk)
    • Update on Neuromodulator Therapy Proposal and TMD Management Guidelines Update - (link) (Dr. Bhargava) 







    ​Application statistics (Dr Thomson)
    1.  Dental School
    2.  Dental Assisting programs in 2022-23

New & carried action items

Round Table  - Chair

Closing comments -  President

Adjournment

In Camera:
 



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