Spring Council

Action Items -- January 2022

April 7, 2022 – 8:30 AM
Spring Council
Virtual via Teams

Vision:
Enabling a Healthy Public by Regulating Healthy Members.

Mission:
The CDSS regulates and assists members through registration, licensing, and communicating professional standards to enable the provision of safe, excellent, comprehensive patient centered oral-facial care within a well performing oral-facial and general healthcare system.

Guest Presentations

CDA – Dr. Brian Baker (Oral Report)
COD – Dr. Doug Brothwell (Oral Report)
NDEB – Dr. Dennis Fuchs (Report Link)
CDSPI – Ed Dermit, President & CEO (Report Link)

Opening remarks President

Procedural Chair

Quorum confirmation

2. Member self-declaration of conflict of interest

3. Consent items

a. Minutes of (Jan 6, Feb 2, Mar 23)
b. Committee reports/minutes
i. Executive
a) Governance (Report)
b) Audit/finance (Report)
c) HR/Compensation (Report)
d) Sask Dental Fund
ii. Statutory
a) Discipline (NTR)
b) Professional Conduct (Report)
c) Professional Practice Standards (Report)
iii. Standing
a) Public Engagement
b) Quality Assurance
1) Advertising Review (Report)
2) Practice Enhancement Review (NTR)
3) Continuing Education & Learning (NTR)
c) Awards
d) Economics (Report)
e) SHR--OHSC
- Bylaws and Rules Review Committee (BRRC)
- Provincial Practitioner Advisory Council (PPAC)
- Area Practitioner Advisory Council (APAC)
- Application Advisory Review Committee (AARC)
- Practitioners Liaison Committee (PLC)
- Practitioners Staff Appeals Panel (PSAP)
c. Statutory deductions and taxation declaration (Jerod) (Report)
d. Presidents Report (Dr. Zimmer) (Report)
e. Registrars Report (Dr. Uswak) (Report)
f. CEO Report (Jerod) (Report)
g. Agenda Approval (Gord)

**Outstanding Self-Declarations**

Previous Action Items (ai) (Gord)  Action Items -- January 2022

Decision/Motion Items

1. Council Elections (Gord)
a. Vice President (VP Election Policy)
- Governance Committee has requested applications from those eligible
b. Council (Council Election Policy)
- Is there need to replace the retiring members?
- Select date for election

2. Honorarium and per diem amendment (Dr. Zimmer)
a. Council
b. PCC

3. Standards (Dr. Zimmer/Dr. Kudryk)
a. Good character (link)
b.  Social media guideline separation and re-approval (link)
c. Referrals & Responsible Dentist (link)
d. Snoring & Sleep Apnea Guidelines 2022 Draft (link)

4. Council / Governance Manual (Dr. Zimmer)

5. Code of Ethics for Members (Dr. Kudryk) (link)

6.  Vision: “Enabling a Healthy Public by Regulating Health Members” to
“Enabling a Healthy Public by Regulating Healthy Dentists”. (Dr. Zimmer)

7. Policy Template (Dr. Zimmer) (link)

8. In Camera Agenda Policy (Dr. Zimmer) (link)

9. CDA Board Member position nominee policy--Nomination Committee (Dr. Zimmer)

10. Council Work Plan - Task Calendar
a. Council Self-Evaluation - May (Jaime)
b.  Management Mandate Letter - September or October (Dr. Zimmer)
c.  Committee Chair Mandate Letter - September or October (Dr. Zimmer)
d. Member Survey - November (Dr. Zimmer)

11. HR Committee Terms of Reference - add Past President as a Committee Member - (Current TOR) (Dr. Zimmer)

12. CDSS Administrative Conflict of Interest (Draft from legal) (Dr. Zimmer)

Governance Items (Task Calendar)                                          President Zimmer/Gord

Governance: Dr. Bazylak

Admin and Regulatory Bylaw Review
Risk Assessment and Mitigations Review
CDA Environmental Scan Review
Reminder – non regulatory item that has been removed from task Calendar, however CDA is one of the invited guests that will precede future Council minutes so we may stay abreast of national issues impacting our profession
Contract renewal status: CEO, Registrar, Chair – Defer to In Camera
Committee TOR’s
Elections
Strategic plan (Link)

Finance: Dr. Thiessen

Newsletter – Is hard copy required?
CDA member rebate background and discussion
1. Fall Council action item introduced $80 membership rebate from CDA, a suggested decrease to then next years fees. This was deferred to January Council meeting.
2. January Council action item indicated $80-$100 per member and should be used for Member services related aspects and not regulatory aspect
3. January Council action item indicated Management was to send a rebate cheque, less admin costs, to registrants along with a general update and a thank you
Auditor selection process 3 – 5 year cycle?
Corporate sponsorship policy development
Financial Results Review

HRCC: Dr. Zimmer

CEO, Registrar, Chair contract renewals – defer to In Camera
ED/Registrar Goals & Targets - In Camera
ED/Registrar Performance - In Camera
ED/Registrar/Chair Compensation - In Camera

CEO and Registrar
Key role succession plan for their respective report directs

Discussion items

President key issues Dr. Zimmer
1. Dental Regulatory board of Nova Scotia
2. CDA Governance Review
  1. Chair President separation
  2. Executive committee to set agenda
  3. Decision making - consensus to majority
  4. Evaluation
  5. Self-reflection
3. PEP Development
4. Cayton Review Discussion (Dr. Zimmer Report)
5. Standards
  1. Consultation and referral
  2. Record keeping
  3. Prescribing and dispensing
6. Council Manual

Registrar key issues – Dr. Uswak
1. Dentalcare
2. HIPPA
3. Summary of PCC Cases (see Registrar report)
4. GPR Program
CEO key issues - Jerod
1. Council meetings - private or open to members / public
2. Council minutes – private or posted to the public website
3. Sensitivity Training
4. Chief Bobby Cameron - FSIN
Facial Botox/Neuromodulator Therapy Update
- GP scope of practice re facial Botox treatments. (Dr. Kudryk)
- Update on Neuromodulator Therapy Proposal and TMD Management Guidelines Update - (link) (Dr. Bhargava)
Application statistics (Dr Thomson)
1. Dental School
2. Dental Assisting programs in 2022-23

New & carried action items

Round Table - Chair

Closing comments - President

Adjournment

In Camera:

CDSS Spring Council