June 8, 2024 - Minutes
In person: Tatanka 2, Dakota Dunes, Whitecap, SK
7:30 Breakfast
8:30 Guest Speakers:
Dr. Walter Siqueira – University of Saskatchewan, College of Dentistry – virtual.
Dr. Stefan Piché – NDEB – virtual.
Dr. Todd Graham - SDA Steering Committee - virtual.
9:45 Land Acknowledgement:
The College of Dental Surgeons of Saskatchewan acknowledges that we operate on Treaty 6 territory and additionally act in the public’s interest on Treaty 2, 4, 5, 8 and 10. We acknowledge the truth of our past, its place in our present and the ongoing impact it has on our future.
9:46 Opening Remarks - President
9:50 Procedural - Chair
9:55 Agenda Approval - Chair
9:56 Consent Items - Chair
10:00 Break and check out
10:30 Carried Action Items - link – Chair
10:40 Task Calendar – link – Chair
10:45 Decision/motion items – Chair
12:00 Lunch
1:00 Discussion items - Chair
2:30 Break
3:00 Orientation - link – Chair
4:00 Round Table – Chair
4:10 Closing Comments - President
4:15 Adjournment - Chair
4:30 In Camera
In person: Tatanka 2, Dakota Dunes, Whitecap, SK
7:30 Breakfast
8:30 Guest Speakers:
Dr. Walter Siqueira – University of Saskatchewan, College of Dentistry – virtual.
Dr. Stefan Piché – NDEB – virtual.
Dr. Todd Graham - SDA Steering Committee - virtual.
9:45 Land Acknowledgement:
The College of Dental Surgeons of Saskatchewan acknowledges that we operate on Treaty 6 territory and additionally act in the public’s interest on Treaty 2, 4, 5, 8 and 10. We acknowledge the truth of our past, its place in our present and the ongoing impact it has on our future.
9:46 Opening Remarks - President
9:50 Procedural - Chair
- Quorum Confirmation
- Welcome & Introductions
- Conflict of Interest Self Declaration
9:55 Agenda Approval - Chair
9:56 Consent Items - Chair
- Minutes of
- Committee Reports/minutes
- Management Reports
10:00 Break and check out
10:30 Carried Action Items - link – Chair
10:40 Task Calendar – link – Chair
10:45 Decision/motion items – Chair
- Video Camera & Recording Policy - to be approved – Dean – link
- CDSS Policy Statement on Violence and Prevention Plan – to be approved - Jaime – link
- Governance Committee Report - Mike - link
- Strat plan
Defer strategic plan development until Regulatory and Association functions have been separated and continue with existing VMV as our basic strategic plan.
Start thinking about initiatives to address any shortfalls in Diversity Equity and Inclusion, as well as Environmental Social and Governance matters. - Meeting dates
President elect to set for his term prior to election so dates can be provided to candidates along with Council manual doc 06. - AGM - Gord
Hybrid meeting to be held not later than the June meeting. - Committee meetings - Gord
Meetings to be held not less than 4 weeks prior to council meetings to allow time for details to be completed for the next Council meeting. - Council meeting rotation be discontinued – All meetings to be in Saskatoon with the exception of the annual conference should it be held in a different location.
- Strat plan
- Travel and entertainment policy amendments – link
- Auditor policy amendments – link
- SDA Action Plan - Jaime and Todd Graham - link
- RHPA’s potential change to divesture requirement
- Finance Committee Report – Raj - link
- Financial reports – link 1 (PnL), link 2 (Balance Sheet Details), link 3 (Balance Sheet Summary), link 4 (Bank Account)
- 2023 Draft Financial– link 1 (Financial Statement), link 2 (recommendations)
- Physical asset list – link 1 (Physical Assets), link 2 (Office)
- Past and current distribution/use of annual registration fees
Compare 2024 FYE before finalizing recommendation to council on distribution of asset value to Saskatchewan Dental Association - Redeem $250K GIC for Operating Funds
- CDSS Position Statement On-Site Audits Draft – Jaime - link
12:00 Lunch
1:00 Discussion items - Chair
- Outstanding Risk matters – Lloyd & PA
- Councilor attendance reminder – Gord – link
- Council and Committee term extensions – prorated honorariums – Gord
- CDCP awareness campaigns – National and Local – Jaime and Derek
- Umbrella legislation update – Dean
- U of S COD donation request
- Council evaluation highlights – Gord - link
- Amendments to websites – Council to review them in advance and make suggestions – Jaime
- Google reviews – Kevin Saganski
- Oral health access fund – Gord – link
- Regulatory Bylaws - Dean - link
- Continuing Competency and Quality Assurance Program = PEP – Dean - link
- Permits and Authorizations - Dean
- Blood Borne Virus Policy – Dean - link
- New Registrant Orientation Presentation (incomplete) - Dean - link
- Registrar Task Calendar (incomplete) – Dean - link
- Registrar Manual (incomplete) – Dean
- Government of Saskatchewan Ministry of Immigration and International Students = Fairness Commissioner – Dean
- National Dental Examining Board Plan to Reduce Equivalency Process Duration - Dean – link 1 (letter), link 2 (plan visual), link 3 (plan)
- Jaime's role on the SDA Steering Committee - Jaime
- Correspondence from Hon. Hindley - Derek - link
- Hospital Dentistry - Raj
- CDSS Appointed Representatives TOR - Jaime - link
- CPSS identification of ministry potential over reach - Raj
- The legislation gives the Minister substantial authority to direct the College or to override decisions or approaches made by the College. Those include:
- The ability of the Minister to make bylaws that the College is required to then enforce (s. 3-6)
- The ability to adopt regulations, including setting criteria for registration (s. 10-1)
- The ability to appoint an administrator (s. 9-12).
2:30 Break
3:00 Orientation - link – Chair
4:00 Round Table – Chair
4:10 Closing Comments - President
4:15 Adjournment - Chair
4:30 In Camera